Customer email: Hi, my order arrived this morning and the large speckled mug has a crack running down from the rim. The box looked fine. I was really looking forward to this one. What can you do? Maya Order notes: Order #2187, delivered today. Large speckled mug 16 oz, $38.00, with $7 US standard shipping.
Subject: Your cracked mug - a replacement or a refund, your choice Hi Maya, I'm sorry your mug arrived cracked, especially when you were looking forward to it. We'll put it right. We can send you a free replacement or give you a full refund, including the $7 you paid for shipping. As the mug is under $40, there's no need to send it back. Could you reply with a photo of the mug and its packaging, and tell us whether you'd like the replacement or the refund? We'll take care of it as soon as we hear from you. Best wishes, The team at Thistlecombe Pottery Sources: - policies, "Damaged, faulty or wrong items": "Tell us within 14 days of delivery and include a photo of the item and the packaging." - policies, "Damaged, faulty or wrong items": "We send a free replacement or a full refund, including the shipping you paid, whichever you prefer." - policies, "Damaged, faulty or wrong items": "For items under $40 there is no need to send anything back."
5 worked examples
Documents described
No reviews yet
Customer email replies
Drafts replies to the customer emails a small shop gets every day: where is my order, returns and refunds, damaged items, discount codes. It writes in the shop's own voice and answers only from the shop's own policies, FAQ and product catalog. Every draft quotes the passages it relied on, says plainly when the documents do not cover the question, and flags the emails a person should answer. It only drafts: a person reviews and sends every reply.
- Instant access
- One download
- Free updates
One prompt, three documents, two skills
It composes the skills and MCP servers below. Download the bundle and run its setup.sh to wire up the local tools before first use.
What you get
The prompt, ready to paste, and the bundle that installs it.
- The assistant promptAbout 648 tokens, ready to paste into ChatGPT or Claude.
- A bundle to install itSKILL.md and a README: load it as a Claude Code skill, in a claude.ai Project or through an API call.
- 3 made-up document examplesThe shape of what it expects. Your own documents go in their place.
- Its own skillsThe seller's skills it uses ship inside the download.
- UpdatesFree updates for as long as you own it.
- Download the bundle above and unzip it.
- Run setup: open a terminal in the unzipped folder and run
bash setup.sh: it places the files and checks prerequisites. - It acts through the skills and MCP servers listed below, only when you ask.
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Your returns, refunds and shipping policies, as you show them to customers.
Needed before it runs
File types: md, txt, pdf
Comes with a made-up example
policies -
Your frequently asked questions and their answers, if you publish them.
Optional
File types: md, txt, pdf
Comes with a made-up example
faq -
Your products, one row each: name, price, stock and anything a customer asks about.
Optional
File types: csv
Comes with a made-up example
product_catalog
What it is built from
What this assistant works with, and what each part asks of you.
Persona it follows
This assistant opens every reply in the voice of a composed Persona listing — its personality is already folded into the prompt you receive; nothing extra to set up.
- Persona Small shop support voice — Free
Skills it uses
This assistant reaches for these skills reactively — it calls one only when it serves what you just asked. The seller’s own skills come with it: they are inside the download, and buying the assistant gives you them too.
- Skill support-reply — Comes with this assistant Drafts a reply to a customer email in the shop's voice: acknowledge, answer, give the next step, sign off. Also decides when a person should answer instead, and what the customer is sent while they do. Use for every reply you draft to a customer.
- Skill policy-grounding — Comes with this assistant Answers only from the shop's own documents (its policies, FAQ and product catalog), quotes the passage each claim relies on, and says plainly when the documents do not cover the question. Use whenever a reply depends on what the shop allows or on a fact about a product.
More of what it does
Each is an input the seller tried and the output they expected.
Example 2 of 5
Customer email: Hello, I ordered a ramen bowl last week and it hasn't arrived yet. Can you tell me where it is? Thanks, Daniel Order notes: Order #2203. Ramen bowl, US standard shipping. Shipped 4 business days ago. Tracking: in transit, last scanned yesterday.
Subject: Your ramen bowl is on its way Hi Daniel, Thanks for checking. Your ramen bowl shipped 4 business days ago, and its tracking shows it on the move: it was last scanned yesterday. US standard shipping takes 3 to 7 business days after an order ships, so it should reach you within the next 3 business days. You can follow it with the tracking link we emailed when it shipped. If it hasn't arrived by then, reply to this email and we'll look into it. Best wishes, The team at Thistlecombe Pottery Sources: - policies, "Shipping": "US standard shipping costs $7 and takes 3 to 7 business days after the order ships." - policies, "Shipping": "We email a tracking link as soon as an order ships."
Example 3 of 5
Customer email: Hi there, I bought two side plates as a gift but my friend already has a set. They're still in the box, never used. Can I return them? It's been about two weeks. Priya Order notes: Order #2150. 2 x Side plate, $26.00 each. Delivered 13 days ago.
Subject: Returning your side plates Hi Priya, Yes, you can. Unused items in their original packaging can come back within 30 days of delivery, and your plates arrived 13 days ago. To start the return, reply to your order confirmation email and we'll send you the return address. Return shipping is paid by you, and we refund your original payment method within 5 business days of the plates reaching us. Best wishes, The team at Thistlecombe Pottery Sources: - policies, "Returns": "You can return unused items in their original packaging within 30 days of delivery." - policies, "Returns": "To start a return, reply to your order confirmation email and we will send you the return address." - policies, "Returns": "Return shipping is paid by the customer" - policies, "Returns": "We refund the original payment method within 5 business days of receiving the return."
Example 4 of 5
Customer email: Hi, I'd like to return the seconds mug I bought. Nothing's wrong with it, I just don't love the colour as much as I thought I would. How do I send it back? Tom Order notes: Order #2176. Seconds mug 12 oz, $20.00. Delivered 6 days ago.
Subject: About returning your seconds mug Hi Tom, Thanks for letting us know, and I'm sorry the colour isn't what you hoped for. Your mug is one of our seconds, which are final sale, so we aren't able to take it back. If you find it's damaged or faulty in some other way, send us a photo of it and its packaging within 14 days of delivery, and we'll send a replacement or a refund, whichever you prefer. Best wishes, The team at Thistlecombe Pottery Sources: - policies, "Returns": "Seconds, made-to-order pieces and gift cards are final sale and cannot be returned." - product_catalog, "MUG-12-SEC": "Small glaze flaw; final sale" - policies, "Damaged, faulty or wrong items": "Tell us within 14 days of delivery and include a photo of the item and the packaging." - policies, "Damaged, faulty or wrong items": "We send a free replacement or a full refund, including the shipping you paid, whichever you prefer."
Example 5 of 5
Customer email: Hi, I've just realised my order is going to my old address. I moved last month. Can you send it to my new place instead? It's 14 Birch Lane, Apt 3, Durham, NC 27701. Alex Order notes: Order #2209. Bud vase. Shipped yesterday, US standard. Address on the order: 88 Pine Street, Raleigh, NC 27601.
Subject: Your bud vase and your new address Hi Alex, Thanks for telling us so quickly. I'm sorry to say your bud vase shipped yesterday, and once an order has shipped we can't change its address. The carrier may be able to redirect it. Contact them with the tracking number from the email we sent when your order shipped, and ask them to deliver it to 14 Birch Lane instead. Best wishes, The team at Thistlecombe Pottery Sources: - policies, "Shipping": "Once an order has shipped, we cannot change its address." - policies, "Shipping": "To redirect a parcel that has already shipped, contact the carrier with the tracking number. They may be able to help." - policies, "Shipping": "We email a tracking link as soon as an order ships."
How tokens are counted for this assistant
Tokens are how AI models bill for work: roughly 4 characters of English text per token. Every run charges for input (what you send) plus output (what the model writes back). Read the full explainer
Sigrix's estimate, not the seller's: the prompt its download's SKILL.md carries, as input, and a typical reply as output, at gpt-4o-mini's prices. What you send it, and the documents you give it, add to the input.
- What drives cost on this assistantMulti-turn input grows with conversation history. Expect 2–5× the tokens of a single prompt.
- Output costs more than inputOutput tokens typically cost 3–5× more than input tokens. Your actual usage depends on the model you pick, the size of your inputs, and how long the conversation runs.
Specifics and common questions
- Type
- Assistant
- Category
- Customer Support
- Tags
- customer · refunds
- Ships as
- SKILL.md + READMEPlus a made-up sample of each document it asks for, its own skills: support-reply, policy-grounding.
- Setup
- One-step setupSkills and MCP tools need a one-time local setup after you add it: the bundle's setup.sh.
- Context cost
- ~648 in · ~320 outEst. $0.0003 per query on gpt-4o-mini.
- Allowed tools
- 2 skillsEach is called only when it serves what you just asked.
- Published
- Oct 18, 2026
- Reviews
- No reviews yet
Experimental bio with extra words, and extra cofe.
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What is included with this assistant listing?
One download: the assistant as a SKILL.md, with a README for installing it in Claude Code, a claude.ai Project or an API call; the seller's own skills it uses; the setup for any MCP server it calls; and a made-up sample of each document it asks for. What each part is →
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Which model should I run this assistant with?
It is not tied to one model. Its SKILL.md is an open format: the README covers Claude Code, a claude.ai Project and an API call, and the same file works in Cursor, VS Code and most agent tools.
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Can I adapt this assistant for my workflow?
Yes. Start from the provided setup and examples, then customize prompts, tools, and constraints for your use case.
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Where do I find implementation steps?
In the download's README, once you own it: the assistant section on this page has the download, and the README walks through installing it, any MCP server's one-time setup included.
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What does Customer email replies do?
Drafts replies to the customer emails a small shop gets every day: where is my order, returns and refunds, damaged items, discount codes. It writes in the shop's own voice and answers only from the shop's own policies, FAQ and product catalog. Every draft quotes the passages it relied on, says plainly when the documents do not cover the question, and flags the emails a person should answer. It only drafts: a person reviews and sends every reply.
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Who is Customer email replies best for?
Customer email replies is built for customer support use cases and is particularly useful for customer and refunds.
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How much does Customer email replies cost?
Customer email replies is free to claim on Sigrix.
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Can I customize Customer email replies after I get it?
Yes — once you claim Customer email replies on Sigrix you can adapt its instructions and behavior to fit your workflow. It is delivered as editable configuration you own, not a closed black box.
Ratings and reviews
- No reviews yet Be the first to say how this assistant worked on your own inputs.